5 Tips for Time Management As BizOps Professionals

It’s normal to feel overwhelmed by the tasks you handle as a BizOps professional. After all, you’re handling different tasks simultaneously while ensuring that the quality of your work doesn’t decrease.

That’s why you need time management: the tool all business operations roles and owners must have to excel daily.

We’ll explore the five most crucial time management principles and how you can use them to perform better in your work as a BizOps professional.

Have a Clear Vision

First, you’ll need a clear path ahead. You can only do this if you know where you’ll be at the end of a day or a week. In fact, you can create your plan for any particular timeframe. What’s essential in this principle is that you’ll have a vision on which your goals, boundaries, and motivations are based. This will be important as we move forward.

So, how can you do this?

• Jot down all your tasks on paper
• Slice up your big jobs into more manageable units
• Schedule everything, even your rest

Listing down all these things will give you a bird’s eye view of what you need to accomplish, making it less overwhelming.

Set Realistic Goals

Some people are fond of setting unrealistic deadlines for their tasks, which leads to burnout and lack of motivation.

To prevent this, set your goals with the SMART framework in mind:

Specific

Clearly outline what, for who, where, and which resources are needed for your tasks.

Measurable

What results are you trying to produce here, and to what standard can it be stacked up?

Achievable

Can you realistically achieve this with your current deadlines and resources? If not, slice them into more manageable tasks.

Relevant

Do you really need to do this task now?

Time-bound

Set a deadline for all your tasks to keep yourself accountable.

Efficiently Use Your Time

Here’s a quick framework to determine your task priorities:

1. Urgent and Important. Prioritize these tasks.
2. Important but Not Urgent. Do these tasks after you have accomplished all your urgent and important tasks.
3. Urgent but Not Important. You can delegate these tasks to the right people.
4. Not Important and Not Urgent. You can also charge these tasks to other people since they have no significant consequences.

Know Your Limits, Set Boundaries

This is a cliché, but you’re not a robot and need to rest.

Separate your work time from your rest and playtime. These are all part of your work structure and managing your role more effectively. If you can’t do this, then the quality of your work may be negatively affected.

You don’t want that to happen to keep your business growing.

Avoid Burnout by Knowing What Motivates You

Lastly, know what motivates you to work. (Clue: it’s not deadlines)

Feeling guilty and anxious to complete your tasks are not great motivators. Get some rest, revisit the things you enjoy, and avoid burning up your energy.

Explore More Frameworks by Joining the BizOps Network

So, have you done any of these things?

Remember that you can’t lump all tasks at once. Also, you can’t do them by yourself. Use these principles and frameworks to accomplish more jobs in the same timeframe but with less stress.

Join the BizOps Network to learn more strategies about how you can become a better BizOps professional!

References:

1. https://www.rochester.edu/college/cetl/assets/pdf/5principlesoftimemanagement.pdf
2. https://extension.uga.edu/publications/detail.html?number=C1042&title=Time%20Management:%2010%20Strategies%20for%20Better%20Time%20Management
3. https://www.forbes.com/sites/forbesbusinesscouncil/2021/10/18/7-simple-time-management-tips-for-business-owners/
4. https://www.linkedin.com/pulse/5-time-management-tips-busy-professionals-lieven-buyse/
5. https://www.softwaresuggest.com/blog/optimize-business-through-time-management/#
6. https://www.bizops.network/blog/11-top-skills-a-bizops-leader-needs-to-learn-how-many-have-your-mastered
7. https://www.lucidchart.com/blog/time-management-at-work
8. https://timehackz.com/principles-of-time-management/
9. https://www.timecamp.com/blog/2017/07/main-principles-time-management-planning-checking-organizing/
10. https://mcgraw.princeton.edu/effective-time-management
11. https://www.coachingpositiveperformance.com/5-core-principles-of-time-management/
12. https://learn.g2.com/operations-manager
13. https://blog.proofhub.com/work-smarter-not-harder-9-time-management-tips-that-will-change-your-life-f2292f3d0044
14. https://www.mindtools.com/pages/article/smart-goals.htm

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